Faculty Portal FAQs
Welcome to the Faculty Portal Frequently Asked Questions!
We recommend that faculty who are MAC users select the “Review HTML letter” option instead of the “Generate PDF” option. We also recommend that MAC users use Firefox to access the web portal rather than Safari web browser.
Those using a mobile device (e.g. tablet, smartphone) to access the web portal should first download the PDF letter and then open it in a PDF viewer rather than trying to preview it on their mobile browser window.
Yes, you can. Since not all PACE instructors are issued a University WebMail account (but all have a WebAdvisor account), most won’t receive automatic notification e-mails from our system. Instead, you will receive notification of:
- Accommodation Letters = e-mailed directly from their student(s)
- Test/Exam Bookings = e-mailed directly from our office
Please refer to our tutorials for PACE instructors for more information.
No. At this time, AS web portal access is available only to University of Â鶹´«Ã½ and PACE faculty and students who have WebAdvisor accounts (ie. their courses are managed by the University’s Student Information System). Accommodation requests for students/faculty in other programs will continue to be responded to and processed manually by direct (phone/e-mail/in-person) contact with our office.
If there is already a test/exam listing with the correct (or close-enough) date in the “Tests and exams” table, please use that already-listed test/exam when confirming and attaching details and materials. Select “Confirm/Edit” next to that listing to edit the details the student reported if they are incorrect (e.g. date, start time or finish time, etc.).
You may click on the blank Test Start Time and Test End Time text field boxes to manually type in the exact start and finish times.
Our system associates you as the contact on a given course section based on the course information currently in the University’s Colleague/Datatel Student Information System database. If you need to be removed as an instructor of a course and/or another instructor needs to be added, notify your Department Assistant so that the University’s database may be updated.
With the high volume of test/exam accommodations we arrange, we no longer have the ability to contact everyone individually for this information. When entered online by instructors directly, all the correct data our staff need to know from you is available to us in real time. In our experience, we don’t consistently receive complete information needed to invigilate exams, so the process of contacting and clarifying with students and instructors information about an exam quickly consumes the time needed to schedule and implement the necessary accommodations arrangements.
Yes, deadlines are in place in the online system so that we have enough notice to make changes to existing arrangements. Please contact our office directly to notify us if changes must be made closer to the scheduled exam date.
You may change the date and time of an exam up to 4 days prior to the class exam date
You may change exam details and upload an exam file up to a day and a half (36 hours) before the class exam time
Yes, instructors will be emailed an automatic reminder seven days and two days before the test/exam date. Accessibility Services will also send out a written reminder when a test copy is needed and when the test is occurring the next day.
You will need to either e-mail the exam to us at accessibility@uwinnipeg.ca or drop off the printed copy or copies to our Test Centre in room 1M45 (main floor, Manitoba/Centennial Hall). If you are unable to provide the printed copy during our office hours (Monday-Friday, 8:30 a.m. - 4:30 p.m.), there are 2 locked dropbox slots on the Manitoba Hall side for this purpose.
Please DO NOT use the faculty web portal to upload a document file to an exam date other than the actual one in order to submit a document that has missed the cutoff: if you do, we will not be notified that the correct exam has been received and you will impact the accuracy of the exam information of your students' other exam.
Refer to the information below for the specific cutoff times that are in place in the online system so that we have enough notice to make changes to existing arrangements. Please contact our office directly to notify us if changes must be made closer to the scheduled exam date.
Sept to April:
You may change the date and time of an exam up to 4 days prior to the class exam date
You may change exam details and upload an exam file up to a day and a half (36 hours) before the class exam time
May to August:
You may change the date and time of an exam up to 4 days prior to the class exam date
You may change exam details and upload an exam file up to a day and a half (36 hours) before the class exam time